Moving house or moving from an office location are similar yet different activities. That is because moving office can disrupt your company operations. Therefore, you need to know how to make the process go more smoothly.
Prepare Early for an Office Move
In order to streamline the event, you need to start preparing early for an office move. Commercial removal specialists advise that people begin planning approximately three months before a scheduled removal date. Planning this far ahead will help you review all your options.
Plan a Budget and Stick to it
At this time, you want to solicit quotes from several removal companies as well as project the costs for updating your company’s stationery. Review your office’s insurance policy as well. Does it offer protection for office removals? Will you need additional cover for losses or thefts that happen outside your work location? Whilst planning your budget, too, you need to factor in expenses for cleaning the vacated building and disposing of the rubbish.
Shred Documents That Are No Longer Needed
Your preparation for an office move also involves making a checklist of pre-move and moving day tasks. Advanced responsibilities include labelling and boxing items, ordering the packing material, and shredding documents. On the day of the removal, you need to check inventories and position staff members in the old and new offices to oversee operations.
Create a Layout
When planning a removal, make a scale of the layout of the new office. That way, you can better determine how to move furniture inside the building and where to place it. Make work space assignments or answer any concerns well ahead of time. In addition, it may be necessary to organise a crew at another location to oversee removal operations. All calls on removal day should also be re-routed to the temporary location.
Minimise Your Downtime
If possible, ask employees to work from home on the day of the move. Office and home movers in Stamford can pack and load items fairly rapidly. So, minimise your downtime by working with a professional moving company that is bonded and licenced. You will also need to communicate to employees about the office removal ahead of time.
Establish a Bulletin Board
That means establishing an intranet bulletin board and including key removal details. This information should underscore the deadlines for packing and preparing boxes. Outline move duties and answer any concerns. Also, request that the staff remove personal items during the interim.
Directing the Staff
In-house staff removal duties may include clearing desks, labelling or packing boxes, or auditing inventories. Any heavy lifting or disassembly and assembly should be left to the removal professionals who you hire for your firm.
Therefore, when you are planning an office removal, you need to follow three “must-do” guidelines. These rules include planning early, establishing a temporary crew for handling office duties during the move, and moving the IT equipment first.
After all, you do not want any furnishings damaging sensitive electronics. So, take the computerised equipment out of your old office first. Make sure that the staff does not lift heavy crates as well. Leave the major activities to the removalists.